• There should be a consistent preparation of documents for names board meetinsg highlighting the existence of variant names, names conflicts, map, etc.
  
  
• Before the decision to authorize the names is made, these names will likely temporary record in data base

• After the meeting of the Names Board

• The results of the deliberations of the names board (list of approved names) should be sent to Departmental Minister for approval or ratification, and then to the government newspaper/gazette or other newspapers.
  
  
• Signed decision list, and preferably also documentation of the reasosns why specific decisions were made.